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  • Dennis#MD

    How Data Storage Techniques Are Easy To Integrate Into Your Workflow

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    There have been significant advancements in data storage technologies since it was first implemented. The most efficient data storage technology that is being used in recent times is the cloud storage services.

    Cloud storage ensures that you can get your work done on any device like the laptop, tablet, smartphones and even portable mini PCs. Yet till date, there are many organisations that have not fully worked the cloud into how they go about their business. Integration of cloud storage into your business should be seamless.

    The only difficult thing is choosing the service that plays nice with your desktops.

    All the clouds storage services

    There are many cloud storage services that are available to you with dozens of reliable solutions that you can choose from. There are even many new programs that are coming into the market regarding the cloud solutions every day.

    Out of all the available solutions, a handful of them are worth considering if you want to make cloud storage as easy as using the hard drive.

    One of the best solutions that people need today are the ones that deeply integrate with the Windows File Explorer. Because of it, it will be easier for the users to open and save files as they do it remotely. Microsoft OneDrive, Google Drive, Dropbox and MediaFire are the applications that offer windows file explorer integration.

    This means that these applications store the files in remote folders that function seamlessly on the hard drive but automatically synchronise with the cloud platform.

    Like every technology in the market, the cloud storage technology has its own benefits and drawbacks, such as

    • SkyDrive and Google drive, they collectively offer web-based productivity tools and are therefore great for document management.
    • SkyDrive has a limit of 2gb file and therefore cannot be a good choice at storing media files. Whereas, google drive offers a limit of 10gb.
    • Dropbox on the other hand has an unlimited file size limit and it has the most amount of free storage.
    • MediaFire has the most amount of free storage available i.e. between 10gb to 50gb and can be used for free.

    The users of the desktop application can upload files of unlimited size. This is possible even though they are limited to 2gb uploads in-browser. You can sign up and use these services as free trials with other features they offer and then fine tune it based on their individual strengths. By this, you can create a great big no-cost hard drive in the cloud.

    For users of Windows 8 and Windows 8.1, SkyDrive is most likely to be the best solution available as it comes along with the operating system itself. SkyDrive is very seamless as it can carry your system settings, passwords, internet explorer tabs and even the basic desktop and start screen setups with you from device to device.

    How to setup the cloud storage?

    • You have to download the service’s companion application to your PC once you have selected the one (or more) cloud storage platforms. For basic management, the desktop program places an icon in the Windows taskbar. As a matter of fact, it puts a folder in the favourites section in the Windows File Explorer. This way you can quickly open and save the files from the cloud. This step will be unnecessary for the SkyDrive users on Windows 8.1

    • If you have notice, Microsoft has made a big change with the way Windows 8.1 SkyDrive integration handles files. Even though Windows 8.1 SkyDrive folder looks like it is saving a remote copy of your files, by default those files are actually just links. These links usually require an internet connection to access the file. To save and edit files locally, you will have to enable offline access manually. You do not have to worry as these files will be in synchronisation with the Microsoft’s cloud servers.

    Pointing fingers

    To make cloud storage truly seamless to use, you will even want to point the default save location for your favourite programs towards the cloud storage folder.

    The exact method of pointers varies from program to program. Mostly, a lot of software that lets you tinker with files will also let you choose where to save your files by default. All you need to do is, point them all towards the cloud storage so that all the files are tagged along with you from device to device.

    Another is, when you want to save email attachments to the cloud. To be honest, it can be very tricky as it is syncing a to-do list you are not already using a service like One Note or Evernote.

    As we already know, Google drive’s high total storage and 10gb per file size limit makes Google Drive a better option for saving a huge amount of image file data from the desktop.

    On the other hand, Dropbox and SkyDrive offers a similar option to automatically upload any picture that you take with your phone or tablet to the cloud.

    This makes it easier for you, as your data is available to you anywhere and anytime without any effort on your part. The only caution here will be, that the multimedia files take up the space fast and you get limited storage space available with the free accounts.

    Backup implications

    To never lose the valuable information that you store on the cloud, you regularly back up the data that is stored there. One benefit of storing data on the cloud is that the data is stored on the network of servers.

    So, the risk of you losing you data is very rare, even though the risk still exists. This is especially true when the cloud storage suddenly dissipates, unexpectedly or otherwise.

    If you don’t regularly back up your data, you can do it with software applications that are available online. They come along with a tutorial guide that will help you to back up your data and thus reducing the chances of losing it.

    Letting you access files wherever you are

    While you are using cloud solutions, you will want to have solutions that lets you easily manage your cloud drives from a central location. This prevents you from hopping from app-to-app or service-to-service while you are on the run.

    Edited by Dennis#MD

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